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#Delete outlook files after upgrade to outlook 2016 how to#
#Delete outlook files after upgrade to outlook 2016 manual#

In Outlook 2010/2013, create a new pst in File, Account Settings, Data Files. Create a new Unicode PST file in Tools, Options, Mail Setup, Data Files dialog or Files, Data File Management (Outlook 2003/2007).Also note that flagged i temscan't be archived - you'll need to move them to the new PST or remove the flags before archiving.

It is highly recommended that you have a backup of the ANSI PST as messages are moved when you use Archive. This method is best if you upgraded from a previous version and kept your old profile.

#Delete outlook files after upgrade to outlook 2016 how to#

This video tutorial shows you how to create a new data file in Outlook 2010 (or 2007/2013). If you move entire folders, published forms and custom views for those folders will moved to the new pst. Using Move will preserve the last modified dates.

When your are done moving the items, right click on the ANSI PST and choose Close 'this personal folder' from the menu.

If you have a lot of folders and plan to retain the same folder structure you can drag the top folder and all contents, including subfolders, will be moved. I prefer Move because you can see what's been moved but you should definitely make a copy of the PST before doing this.

Move or copy the items in the ANSI PST to the new PST.

If you have mail in the Inbox, move it to a new folder called "New Mail" until you are done moving the ANSI items over. I recommend that you do not check for new mail until you have the items moved into the new PST. This will create a new Unicode PST and set it as your default delivery location. This is a good method to use if you are moving to a new computer as it works best with a new profile. This method is slower and best suited for PSTs with fewer folders, although it works pretty good if you have a large number of subfolders, since you can move them in one group. Keep in mind that when you import, you change the last modified date (so autoarchive won't work as expected) and published forms and custom views will not be imported to the new pst. If the PST is large it may take several minutes to complete.

Browse to the PST you want to import and complete the wizard.

Select Personal Folder File (pst) - press P twice to locate it.

Select Import from another program or file.

(File, Open, Import in Outlook 2010/2013) If this is a new installation of Outlook 2003 and up, continue to step 2.

If upgrading from an older version of Outlook, create a new profile.

Note that if you are only moving items in specific folders, Method 2 may be better. This method allows you to filter messages (importing only newer ones for example) or import items in specific folders (such as only contacts and calendar). This method works well for a large number of users and is best with a new computer with Outlook 2003 or 2007 either pre-installed or installed after purchase (not upgraded from an earlier version). The modified date on each item will be changed to the date of the import. This option imports copies of the items it does not move them.

#Delete outlook files after upgrade to outlook 2016 manual#

Methods: Import | Manual | Archive | Tools Method 1: Import Most of the options move the items to the new PST and if something doesn't work and you want to re-try it, you'll need another copy. Make a copy of your ANSI PSTs before using any of the methods.

If Importing does not result in readable messages, you may need to contact Microsoft Support for resolution. Do not add the pst to your profile using File, Open, Outlook Data File. If you are using a language such as Hebrew, Arabic, or Asian, and the font in your messages is a question mark or other symbol, try Importing (Method 1). If you upgraded your version and are using a profile created in Outlook 2002 or earlier, Method 3 (archiving) is generally better. Method 1 (Import) copies every thing over to the new PST, Method 2 (manual move) is better if you want to control what is moved, keeping old items in the ANSI PST and only moving items you need going forward. Methods 1 and 2 are best used with new profiles or existing profiles if they were created in Outlook 2003 or 2007. In all cases, it's not a true conversion - a new PST is created and your items are moved or copied to the new PST. There are three methods to do it yourself and one third party tool available to make the conversion. Converting your PST to a Unicode PST is one of those times when using Import may be the best way. Normally we feel Import/Export is a poor choice when moving PSTs, except under specific and limited situations. How to Determine if a PST is using ANSI or Unicode Formatīecause of the large file size support, it's highly recommended that you upgrade to the Unicode PST format, however, Microsoft does not offer a tool that upgrades the PST, other than what is built into Outlook: Import/Export.